One Product. One Promise.
Everything Included — Every Tier, Every Feature
EventFlow is sold under a simple model: every paid tier gets every feature. Pricing scales with volume — events, attendees, support hours, hardware perks — never with what you're allowed to do. This page lists everything you get, end to end.
Our Pricing Philosophy
We hate event software that locks the "good stuff" behind a tier you can't justify until you've already grown out of the lower one. So we don't do that. The Starter tier ships with the exact same features as Enterprise. When you outgrow your plan, you outgrow your volume — not your software.
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Check-In & On-Site Operations
Every check-in method we offer, every device you can run it on, every fallback for when Wi-Fi or hardware fails.
Fast Check-In Console
Search-as-you-type, one-tap check in, walk-in creation in seconds.
QR & Barcode Scanning
Camera-based scanning on any iPad or phone — no extra hardware needed.
Mobile Check-In
Optimized for phones — perfect for roaming gate staff at outdoor events.
Facial Recognition Check-In
Opt-in face match for attendees who pre-enroll. Sub-second matching.
PrintNode Automated Lane
Auto-print badges the instant an attendee is scanned — 2–3 second cycles.
Self-Check-In Kiosk
iPad kiosk mode for unattended entry. Pin-locked so guests can't exit.
Live Event Dashboard
Real-time check-in count, queue depth, and anomaly alerts as they happen.
Offline Mode
Keeps scanning when Wi-Fi drops. Auto-syncs the moment connection returns.
Check-In Logs & Audit Trail
Every scan recorded with who, when, where, and which device.
Voice Commands
"Check in John Smith" — hands-free entry for greeters with their hands full.
Check & Re-Check
Configurable max check-ins per attendee for multi-day or in/out events.
Manual Override & Walk-Ins
Add a missing guest in 10 seconds. Override capacity caps when needed.
Badges & Printing
Pick your label stock, design once, print everywhere — manual, automatic, or pre-rendered for offline backup.
Badge Template Designer
Pre-built templates (Simple, Conference, VIP, Speaker) — or design your own.
AI Badge Generator
Describe what you want, get a polished badge layout in seconds.
Manual iPad / AirPrint Printing
Tap to print. Works with any AirPrint-compatible label printer.
PrintNode Auto-Print
Badges fire automatically on check-in — no taps, no dialogs.
Offline Badge Export
Pre-render every badge as PDF before event day. Bulletproof fallback.
Unique QR Per Attendee
Every badge carries a scannable code for sessions, leads, and re-entry.
Print Calibration Tool
One-click test print + millimeter-level margin tuning per printer.
Live Badge Preview
See exactly what prints before you commit. Per-attendee overrides supported.
VIP / Speaker / Sponsor Overrides
Different ticket types print different badges automatically.
Pre-Generated Badge Cache
Once printed, badges are cached for instant reprint without re-rendering.
Certified Printer List
Tested with Brother QL-820NWB, DYMO LabelWriter Wireless, Zebra ZD420 & more.
Printer Troubleshooter
Self-service diagnostics: ping printer, view jobs, retry failures.
Tickets, Attendees & Communication
End-to-end attendee lifecycle: import them, sell them tickets, message them, and welcome them at the door.
Multiple Ticket Types
GA, VIP, Sponsor, Comp — each with pricing, caps, and badge overrides.
Attendee Import (CSV / Excel)
AI column-mapper handles weird headers. Validate before commit, dedupe automatically.
Email Templates
Branded ticket emails, reminders, follow-ups — all customizable with merge tags.
Email Schedules
Pre-event reminders, post-event surveys — scheduled and tracked.
Real-Time Notifications
In-app + email alerts for new registrations, check-ins, and milestones.
Attendee Portal
Self-service ticket viewing, QR code, and pre-arrival info — no login required.
Engagement & Feedback Pages
Branded landing pages for attendees pre, during, and post-event.
Custom Attendance Reports
Filter by ticket type, status, demographic. Export to CSV in one click.
Send Check-In Links
One-click bulk send of personalized check-in URLs to every registered guest.
Re-Send & Recovery
Lost their ticket? Re-send instantly. Recover from typos without re-importing.
Analytics, Reporting & AI Insights
Real-time dashboards and predictive intelligence — built in, not bolted on.
Analytics Dashboard
Check-in rate, attendance, ticket revenue, and growth trends — at a glance.
Live Event Dashboard
Real-time KPIs during your event: queue depth, throughput, no-show rate.
Predictive Engagement
AI forecasts who's likely to attend, no-show, or upgrade — before event day.
Multi-Event Command Center
Watch every active event from one dashboard. Spot trouble before it spreads.
Attendance Reports
Standard and custom reports — by ticket type, demographic, source.
AI Post-Event Summary
Auto-generated narrative recap with sentiment, themes, and standout quotes.
Feedback Sentiment Analysis
Automatic categorization of positive / neutral / negative survey responses.
CE Credit Tracking
Per-session credit accrual, exportable for medical, legal, and HR compliance.
Enterprise Portfolio View
Roll up performance across a company's entire event calendar.
PDF & CSV Export Everywhere
Every report exports to share with stakeholders, accountants, or sponsors.
Vendor & Exhibitor Management
A full vendor operations suite for festivals, expos, markets, and trade shows — included with every plan.
Vendor Registration Portal
Public, branded sign-up form. Vendors never need a login.
Document Collection
COIs, contracts, tax licenses, food permits — uploaded and tracked.
Compliance Dashboard
Cross-event view of doc status, expirations, and approval workflow.
Booth Assignment
Zone (Arena / Fan Zone) + booth number + organizer notes per vendor.
Payment Tracking
Fees, deposits, balances. Mark paid_in_full as money comes in.
Receipt Generation
Branded PDF receipts auto-generated and emailed. Resend on demand.
Document Reminder Automation
Auto-nudge vendors with missing/rejected docs — only the ones who need it.
Vendor Check-In Dashboard
Live progress by zone, off-window arrival flagging, recent check-in timetable.
Check-In Windows
Assign vendors to time slots (Friday Setup, Saturday Arena, etc.).
Vendor Badge Printing
Bulk or per-vendor. Includes company name, booth, and zone.
Electrical Inspection Workflow
On-site pass/fail with notes, inspector name, and timestamp.
Self & Staff Vendor Check-In
Vendors scan their own badge OR gate staff scan them — both paths logged.
Acknowledgments & Indemnification
Digital tent-compliance and indemnification waivers tracked per vendor.
Exhibitor Lead Scanning
Exhibitors scan attendee badges to capture qualified leads in real time.
Sessions, Breakouts & CE Credits
Multi-track conferences, training events, and continuing education — fully supported.
Session Scheduling
Build the agenda once — tracks, rooms, speakers, capacity, and credits.
Session QR Scanning
Attendees scan in/out at each room. Accurate per-session attendance.
CE Credit Accrual
Auto-tally credits per attendee. Filter, certify, and export for compliance.
Session Analytics
Capacity vs. actual, heatmaps, and no-show rates per session.
Session Attendance Export
Per-session CSVs with names, times, and credits — accountant-ready.
Real-Time Capacity Alerts
Get notified when a session hits 80% so you can stop letting people in.
Companion Apps & Integrations
EventFlow plays nicely with your existing tools — and ships its own companion apps you can use today.
Auction App (Companion)
Run silent/live auctions alongside your event. One-click export from EventFlow.
ConnectEase (Companion)
Networking and matchmaking for attendees. Sync rosters with one button.
GrowthZone CRM Integration
Two-way sync: pull members, push check-ins back to your association CRM.
Outbound Webhooks
Notify your other systems (Zapier, Make, Slack) on any event action.
Partner API
REST API + keys for any partner system that needs read/write access.
API Documentation
Full reference with examples, rate limits, and authentication patterns.
CRM Field Mapping
Custom field mapping for any CRM. No code required.
Integration Sync Logs
See every API call, retry, and failure. Debug without involving us.
Hardware, Tech Support & Setup
Hardware bundles, calibration, troubleshooting, and human support — all part of the platform.
Hardware Store
Curated iPad stands, label printers, scanners, kiosk kits — sourced and shipped.
Kiosk Hardware Bundles
Pre-configured iPad + stand + printer kits, plug-and-play ready.
Recommended Setup Guide
Every hardware combo we've tested, with notes on what works at what scale.
Print Calibration Walkthrough
Step-by-step printer alignment in under 3 minutes.
Printer Troubleshooter
Self-service diagnostics for the 10 most common print errors.
Event Setup Guide
End-to-end playbook for regular AND vendor events. Every step linked.
Status & SLA Page
Live uptime, performance, and incident history — public and honest.
Expert Support Packages
Quick setup, full onboarding, event-day live support — buy by the hour.
In-App Help on Every Page
Question-mark icon opens contextual help wherever you are.
AI Assistant Widget
Floating chat — ask "how do I…" and get a step-by-step answer.
Administration, Roles & Multi-Company
Built for organizations that run many events with many teammates and tight access controls.
Multi-Company Workspaces
One login, many companies. Switch contexts without re-authenticating.
Role-Based Permissions
Admin / Event Manager / Check-In Staff / Viewer — fine-grained per page.
Page Access Management
Owners can grant or revoke individual page access per user.
Team Invitations
Email-based invites with role pre-assignment. New members onboard in 60 seconds.
Staff Assignment Per Event
Assign check-in staff to specific events — they only see what they need.
Recurring Events
Weekly, monthly, custom — instances auto-generated with exception handling.
Custom Event Types
Define your own categories (gala, training, fundraiser) per company.
Branded Company Settings
Logo, colors, sender email, default printer presets — all tenant-scoped.
Legal, Compliance & Audit
Digital agreements, full audit trails, and security architecture you can hand to your compliance team.
Digital Agreements
Send vendor contracts, NDAs, partner deals — countersigned in-app.
E-Signature Capture
Typed + drawn signatures with IP, timestamp, and audit hash.
System Audit Log
Every create / update / delete logged with actor, entity, and diff.
Audit & Observability
Owner-only dashboard for compliance review and forensic investigation.
Row-Level Security (RLS)
Database-enforced isolation between companies — not just UI hiding.
Security Map & RLS Inspector
Visual proof of which roles can read/write which entities.
GDPR Tools
Right-to-be-forgotten, data export, and face-data retention policies.
Subprocessor Transparency
Public list of every third-party we share data with, and why.
Indemnification & Waiver Tracking
Per-vendor acknowledgments captured at registration time.
Referrals & Affiliate Program
Built-in referral & affiliate system — every customer can earn, every affiliate gets tracked.
Refer & Earn
Every customer gets a referral link with automatic credit tracking.
Affiliate Application
Apply to become a paid affiliate. Approval is fast, payouts are real.
Referral Funnel Tracker
See clicks → signups → conversions per referrer in real time.
Tier 2 Commissions
Affiliates earn on their own referrals AND on sub-affiliates they recruit.
Payout Management
Auto-calc commissions, track payment status, export to your accounting system.
That's the whole product.
If something on this page sounds like it should be an upsell — it isn't. Pick a tier that fits your event volume and you get all of it, on day one, on every event you run.
Frequently asked questions
Clear answers to common questions about EventFlow and event operations.